Senior Executive
Posted on 08 Oct 2021 13 days left for application

Job Purpose

To assist in setting up the Corporate Secretarial Department in MDEC

Duties & Responsibilities

Assist Director of Corporate Secretarial  on all company secretarial matters:
  • Organise, plan and assist in coordinating general meetings, board and board committee meetings and management committee meetings for the Company.
  • Prepare and circulate notice, agenda and papers for the said meetings, including coordinating with the relevant departments for the preparation of the papers to be presented.
  • Attend and coordinate meetings and to prepare and circulate minutes and written resolutions.
  • Ensure decisions made during the meetings are disseminated to the respective parties.
  • Monitor compliance with the constitution of the companies, Companies Act, Listing Requirements, Malaysian Code on Corporate Governance, Capital Markets and Services Act and other applicable laws and regulations.
  • Prepare / review statutory forms, announcements, circulars, quarterly report and Annual Report, and ensure the same are filed with the relevant authorities within the stipulated time frame.
  • Ensure statutory records / registers are promptly and accurately updated.
  • Support / coordinate / liaise with internal and external parties on secretarial matters.


  • Possess qualification and/or a Bachelor Degree in Business/Law/General Studies
  • Minimum 5 years of corporate secretarial, corporate governance and/or legal experience must be in current employment with a large or medium size company preferably government agency
  • Familiar with company secretarial matters, coordinating Board Meetings and statutory filings with SSM and other statutory requirements in relation to corporate secretarial

Competency Required

  • Resourceful and able to conduct research on related discipline
  • Able to identify inconsistencies with respect of the preparation/presentation of board papers, documents pertaining to company secretarial matters etc.
  • High degree of self-motivation, results oriented and able to work independently and a team player
  • Able to inspire confidence, influence others and rise up to challenges constructively

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