Senior Executive, Secretariat
Posted on 16 Nov 2022 10 days left for application

Job Purpose

Primarily responsible to execute secretariat function within procurement that covers Tender and Management Tender Committee (MTC) activities.

Duties & Responsibilities

  • Provide meeting support (i.e. assisting the Chairman to develop agendas, collate and circulate papers, prepare and circulate minutes, etc.) .
  • Organise meetings including all logistics (i.e. meeting invites and venue booking, etc.)
  • Assist and facilitate MTC correspondence/ members and MTC respective matters.
  • Manage mail-outs for communication or circulation for approval.
  • Documentation management (i.e. minutes, deeds, constitutions, terms of reference, etc.)
  • Manage email enquiries.
  • Establish and maintain an online presence (i.e.websites, social media, etc.).
  • Facilitation and coordination of tender submissions.
  • Accountable to ensure that MDEC policies, processes and guidelines are understood and followed.
  • Assumes additional responsibilities as assigned.


  • Minimum 5 years experience in procurement secretariat work. 
  • Degree in Business Administration/ Finance/ Supply Chain Management or other related area.

Competency Required

Soft Skills

  • Strong organizational & interpersonal skills.
  • Ability to work well under pressure.
  • Meet deadlines and time management.
  • Work independently and professionally at all levels.
  • Clear communications and direction.

Technical Skills

  • Good writing and communication skills in Bahasa Malaysia and English.
  • Ability to facilitate and coordinate the requirements of cases/items being tasked under purview of the Secretariat job function.

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