I
Executive, Events & Outreach
Posted on 28 May 2021 4 days left for application

Job Purpose

Execute and provide effective administration of online platforms systems and processes so that the department/division and MDEC can achieve its goals and objectives through strategic corporate events and programs within agreed quality and standards to contribute towards positioning MDEC as leading Malaysia’s Digital Economy Forward.

Duties & Responsibilities

1) Coordinator for Incoming Visits to MDEC
  • To be the key coordinator for incoming visits.
  • Effectively coordinate with other internal and external stakeholders to     achieve set goals of inbound visits
  • To analyze and recommend incoming visits requests, requirements and outcomes in line with MDEC’s Vision and Mission.
  • To coordinate and liaise with Operations Departments for matters relating to procurement and logistics arrangements for incoming visits.
  • To regularly update inbound visits calendar and Brand & Strategic Partnerships management.
  • To liaise with respective divisions to host and present to the visitors.
  • To arrange for the logistics requirements of the visits i.e. room booking and refreshments.
  • To ensure effective execution of incoming visits SOPs and policies in accordance to hierarchy, protocol and other processes.
  • To utilise the inbound visits platforms as an avenue to promote and market Malaysia, MDEC and our Digital Economy initiatives.
 
2) To coordinate, execute and support specifically assigned outreach and  both virtual and physical event-based projects owned by internal stakeholders (MDEC Divisions).
  • To assist the team to execute events to drive passionate internal advocates.
  • To assist the team to coordinate and execute both virtual & physical events activities within compliance and agreed deadlines.
  • To provide valuable input, updates and recommendation by gathering and analyzing information on a timely basis.
  • Effectively coordinate with other internal and external stakeholders to achieve set goals of outreach campaigns and event programs.
  • Support in executing MDEC’s virtual and physical events programs led by the Corporate Events Department, Brand and Strategic Partnerships Division
  • To support team in executing virtual and physical events projects plans preparations.
  • Provide valuable input, updates and recommendation by gathering and analyzing information on a timely basis.
  • Coordinate logistics activities with regards to outreach campaigns and virtual and physical events programs as and when required.
  • Effectively coordinate with other internal and external stakeholders to achieve set goals of outreach campaigns and events programs.
 
3) Support to manage the effective implementation of processes and programs in compliance to the MDEC’s governance, policies and procedures.
  • Provide effective administration of processes and programs within full compliance to the Outreach and Events Team and MDEC’s policies and procedures.
  • Regularly update self with the Outreach and  Events Team and MDEC policies and procedures and apply the updated knowledge in daily operations 
  • Assist to manage department financial matters and other operational requirements.
  • Provide effective administration of department assets through an efficient recording and tracking mechanism eg an   inventory/ record    for buntings, camera and other items.
  • Update and track programs and campaigns reports, budget report, administrative reports to management and administrative operational matters (i-track, PIDs etc.) as required.
  • Effectively and professionally coordinate official vendors, contractors and other suppliers services and performance to  support MDEC’s  aspirations, intent  and corporate identity 
4) Virtual Event Production
  • Responsible for coordinating and configuring the layout, design, and features during project owner’s virtual engagement process.
  • Provides project owners with an understanding of technical requirements to create virtual events. 
  • Primary technical contact for the client team during the virtual engagement process
  • Provides clients with an understanding of technical requirements to create their virtual events and provides training as needed.
  • Organizes, prepares and uploads the event content for the virtual environment.
  • Research of new technologies on the market to be incorporated into projects.
 

Qualifications

  1. Minimum Degree in Mass Communications / Public Relations / Management or related field.
  2. University graduate with 1 to 3 years of experience or extensive practical experience in lieu of tertiary qualifications.

Competency Required

  1. Communication skills - Excellent writing and verbal communication    skills able to present promotional   plans to clients and stakeholders and    able to make persuasive arguments verbally and in written form.
  2. Interpersonal Skills - Excellent people skills and able to interact        effectively with colleagues, cross-functional teams and third   parties.
  3. Organizational Awareness and Compliance – Aware of business, social and political environment both internal and external, within which the organization operates. Demonstrate behavior that is consistent with MDEC’s organizational rules, values and code of conduct.
  4. Solutions-oriented - Takes initiative to formulate executable approaches to company challenges/opportunities and express recommendations cogently to management and colleagues.
  5. Continuous Learning and Improvement
  6. Writing Skills
  7. Vendor Management
  8. Virtual & Physical Event Management
  9. Financial and Budgeting
  10. Basic PC skills, Microsoft office (intermediate) and Microsoft project


Related Links
Media Gallery