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Senior Executive, Outreach & Event
Posted on 28 May 2021 4 days left for application

Job Purpose

Execute and provide effective administration of systems and processes so that the unit and MDEC can achieve their goals and objectives through strategic events and inbound visits programs within agreed quality and standards to contribute towards positioning MDEC as leading Malaysia’s Digital Economy Forward.

Duties & Responsibilities

1) Coordinate and Execute Outreach Campaigns, Events Programs and Inbound Visits led by the Corporate Events Department/ Brand and Strategic Partnerships Division
  • Conduct due diligence to assess merits of potential campaigns/ programs against MDEC’s  and its Brand vision, mission, and objectives.
  • Effectively coordinate with other internal and external stakeholders to achieve set goals of outreach campaigns, event programs, and inbound visits.
  • Coordinate and Execute planned activities within compliance and agreed on deadlines.
  • Provide valuable input and updates by gathering and analyzing information on a timely basis.
  • Identify and analyze risks factors and implement risks mitigation measures across all outreach campaign, event programs and inbound visits activities.
2) Plan, coordinate, and support specifically assigned outreach and event-based projects owned by internal stakeholders (MDEC Divisions) and contribute to the achievement of the defined goals and outcomes of the projects
  • Coordinate and execute assigned tasks within compliance and agreed deadlines
  • Effectively coordinate with other internal and external stakeholders to achieve set goals of outreach campaigns and event programs
  • Provide valuable input and updates by gathering and analyzing information on a timely basis.
  • Report/escalate critical issues to the Outreach and Events Manager/management when the need arises.

3) Perform effective implementation of processes and programs in compliance to the MDEC governance, policies and procedures.
  • Ensure full compliance to Corporate Events and MDEC’s policies and   procedures in executing assigned projects.
  • Regularly update self with the Corporate Events Team and MDEC policies and procedures and apply the updated knowledge in daily operations.

4) Execute and Support Special Projects/ Assignments as and when assigned by Head of Department / Division.

  • Coordinate and execute assigned tasks within compliance and agreed deadlines.

5) Coordinate department financial matters and other administrative/ operational requirements.

  • Provide inputs, collate, update, coordinate and prepare   weekly and monthly work and KPI achievement reports as required and within agreed deadlines.
  • Provide inputs, collate, update, coordinate and prepare program presentation decks and other documents as and when required.
  • Update and track programs and campaigns reports, budget report, administrative reports to management and administrative operational matters (track, PIDs etc.) as required.
  • Coordinate the inventory and ensure the safekeeping of department assets e.g. buntings, cameras and other stock items.
  • Maintain and update program and work database as required.
  • Effectively and professionally coordinate official vendors, contractors and other suppliers’ services and performance to support MDEC’s aspirations, intent and corporate identity.

Qualifications

  1. 3-5 years working experience in related field
  2. Minumum Degree in Business/Marketing/Management or related field.

Competency Required

  • Communication skills - Excellent communication and presentation skills- able to represent marketing plans to clients and stakeholders
  • Interpersonal Skills - Excellent people and management skills to interact with colleagues and cross-functional teams, and third parties.
  • Values/Organisational Commitment
  • Continuous Learning and Improvement
  • Digital & Hybrid Event Management
  • Project Management
  • Marketing and Promotion
  • Financial & Budgeting


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