1) Provide general administrative support and administer operational resources & budget for the Division.
-Record and track In & Out documents to/from work unit/s
-Coordinate departmental meetings & activities, including periodic internal learning sessions
-Maintain the monthly leave plan for the Enterprise Function, including Medical Leave and Emergency Leave on daily basis
-Administer and monitor departmental resources requisition & procurement (including IT and office supplies) as well as operational budget keeping
-Maintain all enterprise function facilities in conformance with P-CMM work environment standards
-Ensure the updating of the resources, documents, systems within the work unit/s as necessary
-Coordinate the submission of relevant documentations within set timeline/deadline as per operational requirement (e.g. HCD, Finance, Operations, IT, O&M, Legal, etc.)
2) Provide support to the management and monitoring of projects/committed work for the Division.
-Coordinate the resources for assigned projects/events
-Maintain an internal monitoring mechanism/schedule of all projects assignments/operational commitments as per business plan and declared work priorities
-Follow up and collate progress updates for committed projects/assignments on periodic basis
-Update on status of projects/assignments achievement as well as operational efficiency level per service standards/SLA on periodic basis
3) Maintain the relevant processes, records and data of the Division for reference and management reporting in timely, accurate and efficient manner
-Maintain the inventory of processes applicable to the Division
-Collate data for the data repository of the work units for management reporting and updates on monthly basis
-Manage and update a log of all relevant business contact information
-Reference point for Division’s files and records, policies and process information and established office procedures
4) Provide support to other team members in the Division on a timely, accurate and efficient manner
-To assist and facilitate requirements gathering and implementation of action plans
-Actual tasks to be advised by the respective Head of Division & Department
Qualifications
1) Minimal Experience (2 years)
2) Relevant tertiary education
3) Fresh graduation